Elmira Gymnastics Club Policies

Welcome to the Elmira Gymnastics Club. We hope your experience with our activities will be challenging and rewarding in every sense. The following policies and behavioral guidelines are designed so we can organize each activity to best serve you and your child. If you should have any questions regarding the format or policies of any of our programs, please feel free to let us know.

Parent Observation

Parents are welcome to watch the growth of their children at EGC. Please be mindful that if your child is distracted by your presence it might be helpful for you to not sit near the windows or use our drop off and pick up procedure. All gymnasts who arrive early for class must remain in the lobby with a parent until called to the floor by an instructor.  (Students using our drop off may arrive 10 minutes or less before class if not accompanied by a parent).

Parent & Tot and Baby Gym participants: One adult is required per child, but each family may bring up to 2. All adults must also remove shoes before coming onto the equipment.   

Transportation

Students should arrive on time for class, and be picked up promptly after class. Students waiting for transportation must wait inside the building.

Clothing

Tiny tumblers (including Parent & Tot, Gym Kids and Super Kids) may wear a leotard, or comfortable clothes with no snaps or buttons on the shorts/pants. Bare feet or socks with grippy bottoms are best. Girls Gymnastics participants should wear a leotard for the safety of the gymnast and the spotters. They may wear shorts or pants over the leotard so long as there are no buttons or snaps. Boys Gymnastics participants should wear a t-shirt (tucked in) and shorts or warm-up pants. 

All gymnasts with long hair should have it tied up. Gum, candy, and jewelry are not allowed. Nylon stockings are slippery and not safe for gymnasts. No shoes are allowed on the gymnastics equipment.

Safety

Please be advised that any activity involving motion, or height creates the possibility of accidental injury. Due to the specialized nature of this activity we must reserve the right to refuse instruction, to limit or restrict participation, to expel or place on probation, or to take whatever action the instructor deems necessary to provide for reasonable safety, discipline, and organization. We further reserve the right to altar any rule or policy if conditions warrant such.

Health Policies

NOTE:  A comprehensive Student Medical Information Form must be completed and on file with the club before any student or gymnast participates in club programs.

Students may not participate in classes while sick. Children with flu symptoms, ear infection, pink eye, lice, whooping cough etc, CANNOT attend class. If your child was not able to attend school, they also cannot attend class at Elmira Gymnastics Club. If your child has been diagnosed with an illness that may infect another child, and has been in gymnastics class during the time when they were contagious, please contact our office right away. 

SPECIFIC RESTRICTIONS:

ANTIBIOTIC: Children must be on antibiotic for a full 24 hours before returning to class.

FEVER: Children must be 24 hours fever free without the use of medicine before returning to class.

LICE: Children may not return to gymnastics until they are free of lice and nits.

Return Check Fee

All returned checks will be subject to a $25 Return Check fee. After two checks are returned in a one-year period, cash or credit card payments will be required.

Monthly Tuition

First month's tuition is due to register. Tuition for the remainder of the session is due by the 15th of the month prior (October tuition is due by September 15). Checks, cash or credit card (Visa, Mastercard & Discover) payments will be accepted at the front desk, or credit card payments will be accepted over the phone. Credit card and e-check payments can also be made online through the Parent Portal.  CLICK HERE for information about tuition and late fees. 

Withdrawal Policy

All students are registered for the entire session unless a withdrawal is submitted online. Withdrawal must be submitted on the Parent Portal 14 days or more prior to withdrawal. Payment is required at that time through the final date of withdrawal. Refunds will not be given on tuition already paid. Withdrawals will not be taken over the phone.

Once a withdrawal is submitted, the gymnast’s spot in class will not be held. If no withdrawal is submitted, tuition is still due through the entire session.  CLICK HERE for withdrawal information. 

Snow Days
Gymnastics classes are rarely cancelled due to weather conditions. If classes are closed, an announcement will be made on our website, Facebook page and WETM. If it is not safe for you to travel to class due to weather conditions, please do not travel. You may take a make-up class for any classes missed.

Make-Up Classes

*Tuition is not adjusted for missed classes. Make-up classes will be allowed where space is available. 

*Make up tokens will be generated for absences reported in advance on the Parent Portal or by calling 607-733-0145.  Absences must be reported 3 hours or more in advance on the Parent Portal to receive a make up token.  Last minute emergencies must be called in to receive a make up token.  Please report absences as early as possible so that the spot can be opened to other students to use for a make up class.  

*If the absence is not reported in advance, a token will not be created, and no make-up class will be available. 

*All make-up classes must be scheduled on the Parent Portal or by calling 607-733-0145 in advance.

*IMPORTANT: If you do not call in advance to report that your child will be absent, you will not receive a makeup token, and will not be entitled to a make up class.

*Students may only have 2 make-up classes scheduled at one time.  
*Students may not attend 2 classes in the same day unless approved by Laura.
*Make up tokens can only be redeemed for classes while the student is actively enrolled in the program.  


Privacy Policy
We do not share or sell our contact information with any outside organizations or businesses.